TO: Heather Earnest FROM: Arthur Charboneau SUBJECT: July 15th Meeting Dear Ms. Earnest, I just wanted to let you know that I have booked the meeting room you requested for your funding proposal with Holt Manufacturing. I reserved a room for Friday, July 15th from 10 a.m. to 2 p.m. at the Bradley Hotel. The room will be set up for twelve people, but the manager there said they can fit up to eighteen people comfortably in that room, so if you have additional attendees, it will be no problem to accommodate them. For lunch during your meeting, it is probably easiest to just use the hotel's services, since they have a nice restaurant there. I have paid the fees for using the room with company funds, but you will have to cover the cost for lunch on that day. However, the company will reimburse you for this expense, so be sure to keep your receipt so it can be turned in to accounting later. If you need any special equipment set up in the room, please let me know as soon as possible and I will call the hotel manager. If I can be of assistance in any other way, do not hesitate to call or email me. Sincerely, Arthur Charboneau |
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